MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF MAGRATH
Town of Magrath
IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY FEBRUARY 14, 2006
IN THE COUNCIL CHAMBERS OF THE TOWN OF MAGRATH
Other Minutes can be found [here]
PRESENT:
Mayor Ken Jensen
Deputy Mayor Charles Bly
Councilor Ron Strate
Councillor Patricia Dudley
Councillor Russ Barnett
Councillor DeVar Dahl
Henry Taylor, CAO
ABSENT:
Councillor John Evans
1. PRAYER: Councillor DeVar Dahl
2. DELEGATIONS:
a. Charles Barnett ? Commercial Water Rates
Note: Before Mr. Barnett started his presentation to Council,
Councillor Russ Barnett declared a possible conflict of interest
and removed himself to the gallery at 7:02 PM.
Mr. Charles Barnett expressed concerns over commercial water
rates within the Town of Magrath. He provided a handout to
each member of Council which compared the Town?s water rates to
surrounding communities.
After a brief discussion by Council, the Chief Administrative
Officer was asked to conduct a cost analysis of the actual cost
of producing treated water for the Town of Magrath. The analysis
is to be presented to Council at the first Council meeting in
March.
Note: After Mr. Charles Barnett?s presentation, Councillor Russ
Barnett returned to Council Chambers at 7:10 PM.
3. ADOPTION OF MINUTES
MOVED BY Deputy Mayor Bly THAT the minutes of Regular Council meeting
of January 10, 2006 having been previously mailed to all members of
Council be adopted as presented.
2006-02-01 CARRIED 6-0
4. ADOPTION OF AGENDA
MOVED BY Councilor Dudley THAT the agenda for January 10, 2006, be
adopted as presented.
2006-02-02 CARRIED 6-0
5. BUSINESS FROM MINUTES:
a. Municipal Sponsorship Grant Laptop Computers
Council directed the CAO to obtain a second quote from
MicroAge Computers. This item is to be postponed to the
February 28th Council meeting for decision.
b. Strategic Planning Report
MOVED BY Deputy Mayor Bly THAT the Strategic Planning Report be
approved as presented FURTHER THAT the CAO is to provide copies of
the plan to all members of Council.
2006-02-03 CARRIED 6-0
c. Snow Removal Policy
MOVED BY Councillor Barnett THAT Policy 2005-01-01 hereafter known as
the Snow Removal Policy for the Town of Magrath be approved and
adopted as presented.
2006-02-04 CARRIED 6-0
d. Bylaw #1087 ?Procedures Bylaw?
MOVED BY Councillor Strate THAT bylaw #1087 to be hereafter known as
the Procedures Bylaw for the Town of Magrath be given First Reading.
2006-02-05 CARRIED 6-0
MOVED BY Councillor Dudley THAT bylaw #1087 to be hereafter known as
the Procedures Bylaw for the Town of Magrath be given Second Reading.
2006-02-06 CARRIED 6-0
MOVED BY Deputy Mayor Bly THAT bylaw #1087 to be hereafter known as
the Procedures Bylaw for the Town of Magrath be considered for Third
and final reading.
2006-02-07 CARRIED 6-0
MOVED BY Councillor Dahl THAT bylaw #1087 to be after known as the
Procedures Bylaw for the Town of Magrath be given Third and Final
Reading.
2006-02-08 CARRIED 6-0
Bylaw #1087 ?The Procedures Bylaw? was unanimously passed by
all present this 14th day of February 2006.
e. Surface Water Drainage
MOVED BY Councillor Barnett THAT approval be given to spend to a
maximum $20,000 to MPE Engineering to provide quotes on the three
drainage plans presented to Council.
2006-02-09 CARRIED 6-0
6. NEW BUSINESS
a. Request for Special Council Meeting
MOVED BY Councillor Dudley THAT a Special Council Meeting be held on
February 28th from 6:00 PM to 7:00 PM to discuss with Mr. Mark Passey
his development agreement for his proposed subdivision.
2006-02-10 CARRIED 6-0
b. Bylaw #1088 ?Disaster Services Bylaw?
MOVED BY Councillor Barnett THAT bylaw #1088 to be hereafter known as
the ?Disaster Services Bylaw? for the Town of Magrath be given First
Reading.
2006-02-11 CARRIED 6-0
MOVED BY Deputy Mayor Bly THAT bylaw #1088 to be hereafter known as
the Disaster Services Bylaw for the Town of Magrath be given Second
Reading.
2006-02-12 CARRIED 6-0
MOVED BY Councillor Dahl THAT bylaw #1088 to be hereafter known as
the Disaster Services Bylaw for the Town of Magrath be considered for
Third and final reading.
2006-02-13 CARRIED 6-0
MOVED BY Councillor Dudley THAT bylaw #1088 to be hereafter known as
the Disaster Services Bylaw for the Town of Magrath be given Third
and Final Reading.
2006-02-14 CARRIED 6-0
Bylaw #1088 ?The Disaster Services Bylaw? was unanimously
passed by all present this 14th day of February 2006.
c. Appointment Director Disaster Service
MOVED BY Deputy Mayor Bly THAT Mr. Ken Hoibak be appointed as the
Director of Disaster Services for the Town of Magrath.
2006-02-15 CARRIED 6-0
d. Budget Planning Schedule 2006
The first budget planning meeting is to be held in council
chambers on March 21st 2006 at 5:00 PM.
e. Annual Charity Golf Tournament
The CAO is to advertise the Annual Charity Golf Tournament.
All interested volunteer groups must submit their application
by way of a letter to Council no later than March 21st.
Council will hear presentations and make its decision on
March 28th.
7. CORRESPONDENCE
a. SouthGrow Film Friendly Workshop
The CAO will attend this workshop on February 22nd at 1:00 PM
in Lethbridge.
b. Magrath Public Library
A letter thanking Council for their donation on behalf of Ardath Bly was read...
c. Alberta Health and Wellness
Council accepted this as information.
d. Letter from Resident re: Paving of 1st Street East.
Councillor Strate will address this issue with the resident.
8. Public Works
a. Town Foreman?s Report to Council
A written report of public works activities was presented to
Council and is attached to these minutes
b. Request for Training
MOVED BY Councillor Barnett THAT approval is given to spend $975.00
for registration in water certification courses for public works
staff.
2006-02-16 CARRIED 6-0
c. Vehicle Repairs
MOVED BY Deputy Mayor Bly THAT approval is given to repair the
International Truck in the amount of $4,989.90.
2006-02-17 CARRIED 6-0
9. COUNCIL REPORTS
Patricia Dudley
Councillor Dudley reported that she attended two meetings with
Alberta Emergency Services Management. She also attended with
the CAO the annual general meeting of SouthGrow. At the
SouthGrow meeting she was given a power point presentation which
is to be presented to the public. Councillor Dudley suggested
that this would be an excellent topic to bring forward at the
Town meeting. Councillor Dudley concluded with a letter she
received from SouthGrow regarding a film friendly workshop to be
held on February 22, 2006.
Russ Barnett
Councillor Barnett reported on the recent Golf Course meeting. He
indicated that the Society is still struggling with their
finances. He indicated that membership fees will increase and
that the society is in need of more members. He concluded his
report with the announcement that the kitchen services will be
contracted out.
DeVar Dahl
Councillor Dahl started his report by asking the CAO if a
timetable had been developed for the new Webpage designing. The
CAO indicated that he has a meeting scheduled next week with Ryan
to develop a schedule. Mr. Dahl then suggested that the picture
menu on the current site be deleted as there are no pictures
available in the folder.
Councillor Dahl then reported that the Library may consider the
use of some of its facilities by FCSS. He asked that the FCSS
coordinator again look at the rooms that the library may make
available.
Councillor Dahl concluded his report by reminding Council of its
commitment to donating to the library on behalf of the past
Lieutenant Governor General of Alberta. After some discussion by
members of Council a suggested amount of $2000.00 will be brought
forward in the 2006 budget.
Councillor Dahl will communicate this proposed donation amount to
the Library Board.
Ron Strate
Councillor Strate indicated that the Town needs to develop a
joint use agreement with the Magrath Elementary and High School.
Mr. Strate then indicated that was given the new rules for
dumping at the Magrath Transfer Station. The CAO is to check
with the Town of Raymond regarding the status of the ?eWaste?
program as there were concerns that Raymond is still not
accepting the waste.
Councillor Strate concluded by bringing to council?s attention a
development matter currently before the MPC. As a result of
Council?s discussion the following resolution was brought
forward:
MOVED BY Councillor Strate THAT the forced sewer main on 1st Ave.
South be exposed to determine its size.
2006-02-18 CARRIED 6-0
Charles Bly
The Deputy Mayor indicated that the 2006 Lodge requisition will
only be about half the 2005 requisition.
10. MAYOR?S REPORT
Mayor Jensen had nothing to report for this meeting.
11. CAO REPORT
a. Accounts Payable
MOVED BY Councillor Dudley THAT the Accounts Payable report in the
amount of $66,834.44 is approved as presented.
2006-02-19 CARRIED 6-0
b. Bank Reconciliation Report December 2005
MOVED BY Councillor Barnett THAT the Bank report for December 31,
2005 be approved as presented.
2006-02-20 CARRIED 6-0
c. LGAA Convention
MOVED BY Deputy Mayor Bly THAT approval is given for the CAO to
attend this year?s convention in Red Deer March 15th to March 17th.
2006-02-21 CARRIED 6-0
12. In Camera
MOVED BY Deputy Mayor Bly to go ?In Camera? at 9:15 PM
2006-02-22 CARRIED 6-0
MOVED BY Deputy Mayor Bly to go ?Out of Camera? at 11:15 PM
2006-02-23 CARRIED 6-0
MOVED BY Councillor Strate to adopt ?Option One? as the approved
organization chart for the Town of Magrath.
2006-02-24 CARRIED 6-0
Note: the approved organizational chart is attached and forms
part of these minutes [see town office for this].
MOVED BY Councillor Dudley THAT uncommitted reserves be collapsed
and moved to revenue with the exception of $19,000.00 which will
remain and be identified as reserves for a water park.
2006-02-25 CARRIED 6-0
MOVED BY Deputy Mayor Bly THAT the regular Council meeting of
February 14, 2006 adjourn at 11:20PM
2006-02-26 CARRIED 6-0
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