UNOFFICIAL TRANSCRIPT OF TOWN OF MAGRATH MINUTES TUE 11 SEPTEMBER 2007
Other Minutes can be found [ here ]
The Town of Magrath Council meeting was held at the Magrath Town Hall on September 11, 2007 at 7 PM. In attendance were Mayor Ken Jensen, Councilors Patricia Dudley, DeVar Dahl, Russ Barnett, Ron Strate, CAO Wade Alston, Operations Manager, Brian Still; and Recording Secretary, Susan Baril. CALLED TO ORDER Mayor Jensen called the meeting to order at 7:00 pm. PRAYER Councilor Ron Strate DELEGATION - AMENDMENT TO LAND USE BYLAW Stuart Norton and Sean McAsey presented Council with an application for a land use bylaw amendment requesting permission to rezone lots 1 through 5 in block 93 from R3- Large Lot Residential to SR1 â Starter Residential. . AGENDA 2007-09-01 MOVED BY Councilor Dudley THAT the Meeting Agenda for September 11, 2007 be approved with the following additions: Delegations: Stuart Norton New Business: Bylaw 1114 CARRIED 5-0 MINUTES 2007-09-02 MOVED BY Councilor Dahl THAT the Minutes of the Regular Council Meeting of August 21, 2007 be approved. CARRIED 5-0 FORTIS FRANCHISE FEE 2007-09-03 MOVED BY Councilor Dudley THAT the Town of Magrath enter into the agreement with FortisAlberta to increase the local access fee from 0% to 6% charged for use of municipal lands for its power lines effective January, 2008. The fee will appear on electric bills with proceeds directed towards local improvements. CARRIED 5-0 ASSESSMENT REVIEW BOARD The Good Samaritan Society will meet with the Assessment Review Board on November 13, 2007 at 5:30 pm in Council Chambers. MUNICIPAL SPONSORSHIP PROGRAM 2007-09-04 MOVED BY Councilor Barnett THAT Council authorizes the Town of Magrath to participate in a Municipal Sponsorship Program grant application for the Tri-Municipal IT/Accounting System Upgrade under the Alberta Municipal Affairs and Housing Municipal Sponsorship Program; further THAT the Town of Magrath agrees that the Town of Raymond be designated the managing partner of Tri-Municipal IT/Accounting System Upgrade for the purposes of applying, receiving, administering, allocating, reporting, and accounting for the grant funds on behalf of the partners; further THAT the Town of Magrath agrees to allocate 100% of its Municipal Sponsorship Program base grant to the Tri-Municipal IT/Accounting System Upgrade; and further THAT the Town of Magrath agrees to enter into a Conditional Grant Agreement governing the purpose and use of the grant funds if it is the managing partner, or if not agrees to abide by the terms of the Conditional Grant Agreement signed by the managing partner on behalf of the other eligible municipal partners governing the purpose and use of the grant funds. CARRIED 5-0 GODLONTON WATER/SEWER AGREEMENT The CAO and Operations Manager have met with Jim & Susan Godlonton and are in the process of drawing up an agreement with them which will be presented at the meeting of September 25th, 2007 WEBSITE DESIGN Administration staff is continuing to work together to create a website that would express to the community and visitors to the site the importance and uniqueness of our area. They would like to capture through images and design what the Town is in relationship to our surroundings and opportunities for involvement in various areas such as recreation, cultural and economic development. ACCOUNTS PAYABLE 2007-09-05 MOVED BY Councilor Strate THAT Accounts Payable Cheque 2671 through 2828 excepting Cheque 2745 be approved for payment CARRIED 5-0 2007-09-06 MOVED BY Councilor Dahl THAT Cheque 2745 be approved for payment. CARRIED 4-0 Councilor Strate abstained from voting. BYLAW #1111 2007-09-07 MOVED BY Councilor Strate THAT By-Law #1111 known as an amendment to the Land Use By-law, Change in Zoning, receive first reading CARRIED 5-0 BYLAW #1112 2007-09-08 MOVED BY Councilor Dahl THAT Bylaw 1112 known as an amendment to the Land Use Bylaw, Change in Zoning, receive first reading. CARRIED 5-0 BYLAW #1113 2007-09-09 MOVED BY Councilor Strate THAT Bylaw 1113 known as an amendment to the Land Use Bylaw, Change in Zoning, receive first reading. CARRIED 5-0 2007-09-10 MOVED BY Councilor Barnett THAT the request to waive the rezoning application fee for Bylaw 1113 be denied. CARRIED 5-0 BYLAW #1114 2007-09-11 MOVED BY Councilor Dudley THAT Bylaw 1114 known as an amendment to the Land Use Bylaw, Change in Zoning, receive first reading. CARRIED 5-0 ELECTION 2007-09-12 MOVED BY Councilor Strate THAT Wade Alston be appointed as the Returning Officer for the upcoming Municpal Election. CARRIED 5-0 2007-09-13 MOVED BY Councilor Dudley THAT an Advance Poll for Elections be held on Wednesday, October 3, 2007 at the Magrath Civic Building. CARRIED 5-0 MUNICIPAL INTERNSHIP PROGRAM Administration was in receipt of notification of a Municipal Internship Program for Administrators which addresses the opportunity for municipalities to apply to host an intern who is interested in pursuing a career in municipal government. The deadline for application for this is September 21, 2007 and there are a limited number of municipalities or municipal partnerships that will be selected for the program. CAO Wade Alston will check this with neighboring municipalities to determine the feasibility of an application at this time. PUBLIC WORKS REPORT TRUCK & TRAILER PARKING The Town office has received several complaints from citizens regarding the parking of big trucks, trailers and holiday trailers on residential streets for extended periods of time. FISH POND Public Works have been advised of a spray that could be used twice a year in the fish pond to control the overgrowth of weeds without affecting the aquatic life in the pond. They are also considering running an irrigation line into the pond to create a fountain that would keep the water moving to prevent it from getting stagnant. 1st STREET EAST PAVEMENT The curb and paving project for 1st Street East between 2nd and 3rd Avenue North will not proceed until Notification of Intent to construct the local improvement project is sent to landowners affected by the improvement. The time frame for which the project is to be completed from time of advertisement has lapsed and therefore the process requires that the project is re-advertised to those affected by it with current costs attached to the notice of intent. IRRIGATION The irrigation water to the Town from the Irrigation District will be turned off by October 10th therefore the Town Crew will be blowing out MAIN LINES only and remind residents to take the measures needed to clear their own lines. EQUIPMENT The status of some of the Town Equipment (snow plow, sander,) was presented to Council with various options and costs related to repairs or purchase of different equipment. GENERAL Work is progressing on repairs to sidewalks, curbs, signage, transfer station clean-up and vehicle maintenance. SIDEWALK 2007-09-14 MOVED BY Councilor Strate THAT a sidewalk be constructed between 2nd and 2nd A Street West if possible. CARRIED 5-0 GOLF COURSE The Golf Course will remain open until October 14th weather permitting. Discussions have been held with AB Lotteries on grant applications for the course and encouragement given re further funding possibly available for arena and pool repairs. Administration will follow up with this information. BUILDING INSPECTIONS Administration was counseled to contact AB Permit Pro to inspect a new home construction in block 27; and to discuss the intent of the owner of an old building located on Parcel B . BREAKFAST Staff of the Westwind Weekly recruited volunteers to organize the Labor Day Pancake Breakfast which was well attended and enjoyed by those participating. CAT BYLAW Discussion was held regarding the enforcement of the new Cat Bylaw. All requirements should be in place by spring so that enforcement can occur. EMAIL Updates to the Townâs email addresses should be made promptly when changes occur in-house. MOTION 2007-08-12 MOVED BY Councilor Strate THAT because of direction given by ORRSC, Council rescinds Motion 2007-08-12 being an amendment to the Land Use Bylaw 1092. CARRIED 5-0 BAR-B-QUE Staff and Council Get together will be held on September 27th at 6:30 pm with details to be forthcoming. NEWSLETTER Council and administration presented possible ideas for the creation of an informative newsletter/publication to be made available for residents on perhaps a quarterly basis. ENERGY COST It was noted that energy costs are high and the Town should look into ways to reduce them. 9:00 P.M. Councilor Dudley left the meeting. DRAFT DEVELOPMENT AGREEMENT Council reviewed extensively the draft development Agreement which will be used as a template for each proposed Development in the Town. Further changes to be incorporated in the agreement include the installation of irrigation lines, fire hydrants and water metres 2007-09-14 MOVED BY Councilor Strate THAT any previous off-site Levies be rescinded and that the following charges be set for Development of each single lot: Off site Levy @ $1,000; Water Hook up @ $1,000; Sewer Hook up @ $1,000 plus costs of materials and labor. CARRIED 4-0 2007-09-15 MOVED BY Councilor Barnett THAT Council accept the standardized development agreement as amended. CARRIED 4-0 9:30 P.M. Councilor Dudley returned to the meeting. 3RD AVE NORTH SEWER DESIGN The CAO and Operations Manager have met with engineers regarding the design of the 3rd Ave North Sewer Mainline and it is estimated that it will take approximately 2 months before a design can be formulated . INDUSTRIAL PARK SUBDIVISION An environmental assessment on the old lagoon land now known as the Industrial Park will have to be carried out before subdivision application can be made to subdivide the eastern portion of the land. 2007-09-16 MOVED BY Councilor Strate THAT the Town apply for subdivision of the south west portion of the industrial park if it is feasible to do so without the environmental assessment. CARRIED 4-0 9:35 P.M 2007-09-17 MOVED BY Councilor Barnett THAT this meeting go In- Camera. CARRIED 5-0 9:57 P.M. 2007-09-18 MOVED BY Councilor Dudley THAT this meeting goes out of camera and return to regular meeting. CARRIED 5-0 2007-09-19 MOVED BY Councilor Barnett THAT this meeting go past 10 PM. CARRIED 5-0 10:OO P.M. 2007-09-20 MOVED BY Councilor Dahl THAT this meeting go Incamera. CARRIED 5-0 11:50 P.M. 2007-09-21 MOVED BY Councilor Dudley THAT this meeting goes out of camera and returns to regular meeting. CARRIED 5-0 FEES 2007-09-22 MOVED BY Councilor Strate THAT meeting fees for with the exception of regular council meetings be increased to $100 for up to half day meetings and $200 for any meetings going past 4 hours. CARRIED 5-0 PERSONNEL 2007-09-23 MOVED BY Councilor Dahl THAT Martin Woolf receive $2,500 plus one week extra holidays as bonus for his time serving as the interim CAO from June through July. CARRIED 5-0 ADJOURN - 11:55 P.M. 2007-09-24 MOVED BY Councilor Dahl that this meeting be adjourned. CARRIED 5-0 ______________________________ MAYOR ______________________________ CAO
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