IN THE PROVINCE OF ALBERTA, HELD ON TUESDAY NOVEMBER 8, 2005
IN THE COUNCIL CHAMBERS OF THE MAGRATH CIVIC BUILDING
PRESENT: Mayor Ken Jensen in the Chair.
Councilors Charles Bly, Ron Strate, Patricia Dudley, Russ Barnett, DeVar Dahl and John Evans
Henry Taylor, Susan Baril and Kari Miller
PRAYER: Ron Strate
OATH OF The Oath of Office was administered by the Mayor to Patricia Dudley.
OFFICE
DELEGATIONS:
1- Wayne Harris: water co-op proposal
2- Howard Forsyth: Subdivision proposal with Cardston County. Mr. Forsyth is
looking at possibly donating part of his land to the Town to extend the nature
trail. He would like advice from Council as the proposed subdivision will border
with town property.
MINUTES: MOVED by Councilor Bly that the minutes of October 25, 2005 having been
159-05 previously mailed to all members of Council be adopted. CARRIED 7-0
AGENDA: MOVED by Councilor Strate that the agenda for November 8, 2005 be adopted.
160-05 CARRIED 7-0
BUSINESS: 1- Godlonton water: Jim Godlonton is willing to pay 50% of water loop costs and
asks that the Town pay the remaining 50%. (Block 7)
Councilor John Evans arrives at the meeting. 7:20 PM
2- Hospital Lift Station Upgrade: The CAO recommends accepting the lowest bid from
Tanex. MPE supplied a letter with cost saving measures.
HOSPITAL MOVED by Councilor Barnett to proceed with the Hospital lift station upgrade
LIFT with out the cost savings and that the bid go to Tanex.
STATION CARRIED 7-0
161-05
3- Drainage ditch maintenance: Council would prefer the ditches be cleaned out
immediately. Council will discuss further at a special meeting.
4- The CAO will speak to Public Works about the branches that have not been cut
yet.
NEW BUSINESS
1- Sanitary Infrastructure Study Update: information for Council to consider for
the 2006 budget and for discussion during strategic planning.
2- Council discussed strategic planning session dates.
STRATEGIC MOVED by Councilor Evans to book Positive Culture Company for the first
PLAN available opening in January 2006, preferably the 20th & 21st.
162-05 CARRIED 7-0
3- Subdivision and Development Appeal Board: Councilor Evans will step down as
chair of the Subdivision and Development Appeal Board for the appeal on
November 23, 2005.
APPEAL MOVED by Councilor Strate that the Subdivision and Development Appeal
BOARD Board include John Evans, DeVar Dahl and Patricia Dudley as the alternate with
163-05 community members being Brian Oliver, Justin Gruninger and Darlene Beres and that
it be for a 1 year appointment. CARRIED 7-0
4- Secretary services for the appeal will be provided by ORRSC. Council discussed
the need to amend the Land Use Bylaw to include a fee to cover the costs of an
appeal. The CAO suggests that other areas of the Bylaw need to be amended and that
it be reviewed at a later date.
Councilor Strate leaves the meeting. 8:30 PM
Councilor Strate returns to the meeting. 8:33 PM
ORRSC MOVED by Councilor Dudley to spend up to $1000 for ORRSC to provide the
SERVICES secretary services for the appeal. CARRIED 7-0
Councilor Bly leaves the meeting. 8:38 PM
Councilor Bly returns to the meeting. 8:40 PM
CORRESPONDENCE:
1- SouthGrow membership profile. Councilor Dudley will attend the meeting on
November 30, 2005.
2- Canada Post: The CAO will speak to the Magrath post office about possible
closures.
CANADA MOVED by Councilor Dahl:
POST BE IT RESOLVED THAT THE TOWN OF MAGRATH write to John McCallum, the
164-05 Minister Responsible for Canada Post and request that the federal government
instruct Canada Post:
1. to stop the closure of the mail sorting plant in Quebec City and proposed
closures in other locations.
2. to consult with the public, postal unions and other major stakeholders to
develop a uniform and democratic process for making changes to the Canada Post?s
network.
3. to maintain, expand and improve our public postal network.
CARRIED 6-1
3- Heritage Hunting and Fishing Protection Act: Council accepts this document as
information only.
COUNCIL Ron Strate
REPORTS 1- Recreation Meeting: September 28, 2005 discussed the following,
a. Soccer agreement with Tanner?s land by elevators
b. Water Park: Possibly meet with company that sells water park hardware
c. Volleyball pit: possible reseed or future sight for tennis courts
d. Magrath Minor Hockey: safety nets are needed. The CAO will look for possible
2004 resolution regarding the nets
e. Minor hockey has $5000 towards a zamboni grant
f. Possible walking path around Magrath
g. Recreation Committee will meet every 3-4 months
h. Possible FCSS swimming program at Passey?s indoor pool
i. Lance Miller will check with the School Board regarding the Town/School
joint use agreement
j. True Sport Community Grant available: the recreation board will apply for
$10000
2- As the MPC Chair, Councilor Strate would like to have resolution for a fee for
the Subdivision and Development Appeal process. Council discussed and will
review with Land Use Bylaw.
Russ Barnett
1- Golf Course report: The CAO suggests that the Golf Course may be eligible for
tax exemption as they are a non profit society. Councilor Barnett will speak to
the board regarding this issue.
2- Ditch drainage: Councilor Barnett suggests contacting Jenex and Barry Owens and
getting a quote for cleaning out the ditches.
Charles Bly
1- Diamond Willow Lane: Suggested that public works sweep the road as a temporary
solution. Councilor Bly will talk to the Chinook Foundation and ask them to
consider helping to improve the access.
2- Lights for trees on 1 St W: How many lights will be needed and who will be
hanging the lights?
DeVar Dahl
1- Remembrance Day Ceremony will be at 9:30 AM at the Tom Karren Gym and at 11:00
AM at the Cenotaph.
2- Councilor Dahl will speak to Henry Taylor and Ryan O?Neill about the Town
website.
3- It was suggested that public works take down the entrance flags for winter.
John Evans
1- What is the status of the undersized culverts on 2 St W?
Patricia Dudley
1- Are there grants available to change lights in older buildings to more
economical lights? (Library)
2- Where can residents get information about subdivision rules? Residents are
directed to call ORRSC.
MAYOR 1- Mayors and Reeves meeting: Large cities want to get rid of volunteer
firefighters. Municipalities are sending letters in protest.
2- The Mayor suggests an additional meeting or retreat to discuss some issues that
are taking too much time in Council meeting.
CAO 1- Request for a special meeting to discuss budget, bank statements and projects.
SPECIAL MOVED by Councilor Barnett to change the time of the meeting on November
MEETING 22, 2005 to 5:00 PM.
165-05 CARRIED 7-0
2- Organizational Meeting resolutions needed.
DEPUTY MOVED by Councilor Strate to approve Charles Bly as the Deputy Mayor.
MAYOR CARRIED 7-0
166-05
DUTIES MOVED by Councilor Bly to approve the following Council Committees and
167-05 responsibilities as below:
| Ken Jensen: | Russ Barnett: | |
| Administration | ORRSC | |
| Health Care | F.C.S.S. (Chair) | |
| Chinook Foundation | Public Works | |
| Senior Citizens | Finance (Chair) | |
| Municipal Planning Commission | Cemetery & Parks | |
| Public Relations | Golf Course Board | |
| Personnel | Animal Control | |
| Magrath & District Emergency Services (Chair) | Municipal Planning Commission | |
| Chairman Ex officio of all boards & committees | ||
| Devar Dahl: | ||
| Ron Strate: | Library & Museum | |
| Personnel (Chair) | New Ideas | |
| Municipal Planning Commission (Chair) | Landfill & Recycling | |
| ORRSC (Alternate) | Remembrance Day Program | |
| Recreation (Chair) | F.C.S.S. | |
| New Ideas | Historical Park & Nature Trail | |
| Government Grants | School | |
| Economic Development Board | Frog Project Liaison | |
| Landfill & Recycling (Chair) | ||
| New Councilor: | ||
| John Evans: | Animal Control (Chair) | |
| Community Futures & BDC | Celebration & Events | |
| Bylaws | Recreation | |
| Economic Development Board (Chair) | Finance | |
| RCMP | New Ideas | |
| Businesses (Chair) | Town Beautification | |
| Community Advisory Board | Economic Development Board | |
| Subdivision & Development Appeal Board | Animal Control Advisory Committee | |
| SouthGrow Regional Partnership | ||
| Charles Bly: Deputy Mayor | ||
| Public Works (Chair) | Mayors & Reeves Association | |
| Celebration & Events | Magrath & District Emergency Services | |
| Chinook Foundation | Equipment | |
| Businesses | Property & Buildings | |
CARRIED 7-0
3- Harker Ave E: gravel and topsoil is still needed for 2006.
4- By-Election: report results to Council and that everything went fairly and
according to the Act. Results and fees for election staff as follows:
RESULTS: Patricia Dudley ? 251
Jim Toone ? 173
Ron Williams ? 147
Rod Bly ? 61
FEES: Sue Kado - $200
Allan Thompson & Darlene Holzwarth - $180
Donna Thompson & Dora Raasch - $150
10:00 PM MOVED by Councilor Bly that this meeting be allowed to proceed past 10:00 PM.
168-05 CARRIED 7-0
ELECTION MOVED by Councilor Dahl to accept and pay the fees for the election staff.
FEES CARRIED 7-0
169-05
IN CAMERA MOVED by Councilor Strate that this meeting be taken in camera. 10:05 PM
170-05 CARRIED 7-0
OUT OF MOVED Councilor Barnett that this meeting go out camera. 10:50 PM
CAMERA CARRIED 7-0
171-05
ALSTON MOVED by Councilor Evans to pay Tom & Kristine $3500.
172-05 CARRIED 7-0
ADJOURN MOVED Councilor Strate that this meeting be adjourned. 10:52 PM
173-05 CARRIED 7-0
______________________________
MAYOR
______________________________
CAO
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